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C40 Cities

Grants & Contracts Officer

Corporate Services · London, London, City of
Department Corporate Services
Employment Type Full-Time
Minimum Experience Mid-level


The C40 Cities Climate Leadership Group, now in its 15th year, connects 96 of the world’s greatest cities which have committed to tackling climate change. We bring mayors from around the world together to learn from each other in reducing greenhouse gas emissions and creating resilient, sustainable and low carbon cities. C40 cities represent more than 700 million urban citizens and their economies account for 25% of the global GDP. C40’s ‘Deadline 2020’ report sets out the critical role that the world’s major cities have to play in delivering the historic Paris Agreement to prevent catastrophic climate change. 


C40’s team of 200+ staff is headquartered in New York, with offices in London, Rio de Janeiro, Copenhagen, Beijing and Paris and individual staff based across 25+ different locations. C40 is primarily funded through the generous support of philanthropic foundations.  


The strategic direction of the organization is determined by an elected Steering Committee of C40 mayors which is chaired by the Mayor of Los Angeles, Eric Garcetti. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, which is responsible for operational oversight. A nine-person management team, led by Executive Director, Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation (CIFF) and Realdania.


Department & Position Description 

The C40 Corporate Services team is at the heart of the C40 organisation.  It comprises: Finance, Human Resources, Legal & Compliance, Contracts & Grants, Information Technology, and Operations. The team manages the non-programmatic support mechanisms of the global organisation and works collaboratively with C40 senior management and global staff.


This is a new position created to support C40’s growth. It is a fantastic opportunity to contribute to an ambitious, mission-driven organization while collaborating with an extremely passionate, diverse, and international team. As a member of the Corporate Services Team, the Grants and Contracts Officer will have a significant impact on the effectiveness of C40. Their time will be focused on supporting the Grants, Contracts, and Procurement Managers within the Operations team.



  • Support the Legal team with assigned and proactive administrative functions
  • Monitor legal ticketing system and respond to, or assign, queries from internal and external sources
  • Review contracts and procurement requests to ensure they follow established policies, procedures and grant requirements
  • Improve and maintain filing system for grant and contract related documents
  • Input and update information into team databases
  • Assist in tracking grant spend as well as spend for individual grants
  • Prepare documents for review and approval by the Senior Operations Manager
  • Arrange meetings, prepare agendas, take minutes and track follow up actions
  • Assist Grant Managers in ensuring organizational compliance with grant agreements
  • Support effective integrated working with Finance and Programmes teams
  • Draft internal staff communications
  • Develop and implement tools and processes to improve efficiencies
  • Ad hoc project support

Person Specification:

  • Bachelor’s Degree or equivalent work experience
  • Strong judgement and demonstrated decision-making ability

  • Desire to support an ambitious, mission driven organization through back-office support

  • Excellent oral and written communication skills.

  • Strong organizational skills, with excellent attention to detail

  • Microsoft Office skills

  • Ability to work proactively to achieve efficiency and effectiveness as part of a team

  • Experience working with government grants beneficial

Other Requirements:  Applicants must already have the right to work in UK. Some travel may be required as part of the role.

Location: London

Term: Fixed Term - 12 months

Salary: £34,716 gross per annum


Closing date for receipt of applications is Thursday, 27 February 2020.  

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.  At C40, we are committed to creating an inclusive working environment, where diversity is valued and there is equality of opportunity. We therefore welcome applications from all sections of the community. For how C40 handles your personal information, please review our Privacy Notice – Recruitment.



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  • Location
    London, London, City of
  • Department
    Corporate Services
  • Employment Type
  • Minimum Experience