HR Advisor - London

Corporate Services · London, London, City of
Department Corporate Services
Employment Type Full-Time
Minimum Experience Mid-level
Compensation £34,890.00   per annum

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.


C40’s team of 200+ staff is headquartered in London, with offices in New York, Joburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations, with the Office of the Chair based in Los Angeles.  

 

The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors which is chaired by the Mayor of Los Angeles, Eric Garcetti. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, which is responsible for operational oversight. A nine-person management team, led by Executive Director, Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation (CIFF) and Realdania.

 

Diversity Statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better. 


We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.


We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as  a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If  you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.


C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal  working environment is a learning process and we are committed to the ongoing effort.


Corporate Services

The C40 Cities Corporate Services team is an internal support service function managing resources for the achievement of C40’s Cities' strategies. It also ensures compliance with legal and financial obligations and works to improve governance and accountability across the organisation.

  

The C40 Corporate Services team is at the heart of the C40 organisation and plays an important role supporting the Executive Director and Management Team in the delivery of administration, asset management, finance, information technology, facilities, legal and human resources.


Position Description

The HR Advisor will report to the Senior HR Manager and will provide support across the different functions of Human Resources.


Responsibilities: 


Data, Insights and Information


  • To be the main point of contact for coordinating data and information in reference to C40’s staff.
  • To be responsible for designing and implementing all HR related surveys.
  • To analyse HR data and make appropriate recommendations from the information retrieved.
  • To be able to report clearly and concisely on evidence from HR data and information. 


Project Support


  • To provide support to the Snr HR Manager and Director of Organisational Development and HR on specific HR initiatives and projects
  • To design, create and implement suitable tools to collate evidence and data for all HR Projects
  • To provide general administrative support for all change initiatives and projects.


Recruitment Support

  • Undertake recruitment administration where necessary (across multiple timezones in the Global North and Global South) for assigned departments including placing adverts, liaising with applicants, arranging interview schedules and sending employment letters as appropriate.  
  • Assist with and evaluate new and existing roles to ensure positions are graded at the right level; provide guidance to managers and employees on the job evaluation methodology and advise on the process.
  • Support the HR Manager in recording recruitment campaigns, ensuring reasonable timescales for recruitment activities are adhered to. 
  • Advise and guide managers on steps for an effective recruitment process and implementing the EDI strategy in the recruitment process


Policies and Procedures

  • Review and periodically update HR policies and procedures to ensure they are compliant with organisational practice, best practice and legislation
  • Develop and document, under direction of the Head of HR, new policies as required
  • Keep track of all policies, versions and advice where policies need updating

 

Training and Development

  • Point of contact for training and development queries to all staff
  • Coordinate all training and development activities
  • Assist the HR Manager in developing the annual training plan by developing the training matrix from the performance reviews
  • Undertake other general activities for training and development 


General HR

  • Respond to routine queries and requests from line managers/employees on employment matters.
  • Analysis and reporting on HR metrics and ensure that the KPI report is completed in a timely manner
  • Ensure all annual performance appraisals are submitted in a timely manner
  • Ensure effective records are kept and update all HR files and HRIS
  • Ensure pro-active checks using reports from the HRIS i.e missing information, contract end dates
  • Undertake special HR projects as and when necessary;
  • Assist HR Manager with payroll processes where appropriate 
  • Undertake any other reasonable duties related to HR and operations as determined by the Head of HR



Person Specification:

  • The ideal candidate will have excellent analytical and administration skills.  
  • Strong organisational skills, with excellent attention to detail.
  • Good numeracy/literacy skills.
  • Ability to communicate effectively and, when required, confidentially with persons at all levels.
  • Ability to work pro-actively to achieve efficiency and effectiveness as part of a team.
  • Ability to organise one’s own tasks with minimum supervision.
  • Proven ability to work to deadlines.
  • Ability to work in a fast moving and pressurised environment.
  • Strong customer focus ensuring that C40 and the HR function is represented in the best light to job applicants and other internal and external stakeholder.

 

 

Other Requirements:

Applicants must already have the right to work in London. Some travel may be required as part of the role.


Location: London


Term: Indefinite, Full Time


Salary:  £34,890.00  gross per annum 


Applicant Process:

Interested applicants should submit a curriculum vitae and a cover letter.


Closing date for receipt of applications is Friday, 23 July 2021. Interested applicants are encouraged to apply early. C40 may close applications ahead of the deadline if a suitable candidate is identified.


Thank You

Your application was submitted successfully.

  • Location
    London, London, City of
  • Department
    Corporate Services
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level
  • Compensation
    £34,890.00   per annum